Executive Administrative Assistant
Company: Integrated DNA Technologies Inc
Posted on: October 14, 2021
IDT is the leading manufacturer of custom oligonucleotides and
proprietary technologies for genomics applications. Our work is
complex and cutting-edge, and our team members are curious,
creative thinkers who understand that good data drives smart
decisions. At IDT, we realize that although science may be uniform,
people are unique. We promote a culture where engaged people are
motivated and have opportunities to achieve their full potential,
as part of one global team.
IDT is proud to work alongside a community of nine fellow
Danaher Life Sciences companies. Together, we’re pioneering the
future of science and medicine, developing products that enable
researchers in the fight to save lives.
Job Title: Executive Administrative Assistant
Location: Coralville, IA ?*Mobile/Remote
(On-Site/Work from Home Hybrid)*
-Mobile associates must live in an area that does not
exceed a 100-mile (150 km) radius of an IDT location. *May require
on-site occasional presence for team meetings, etc.
Shift: Days (Monday - Friday 8:00am -
The Executive Administrative Assistant’s responsibility is to
perform advanced, diversified, and confidential administrative
support for one or more executives.
Welcomes guests and customers by greeting them, in person or on
the telephone; answering or directing inquiries.
Initiates routine and non-routine correspondence and other
written materials under own signature or for signature of the
Intakes emails and telephone calls for action. Resolves routine
and complex inquiries. Refers inquiries to the appropriate person
and follows-up to ensure complete and timely responses.
Maintains executive's appointment schedule by planning and
scheduling meetings, conferences, teleconferences, video
conferences, and travel. Also maintains company’s conference
room schedules, reschedules conflicts, reserves rooms when
appropriate, and posts the daily schedule to the appropriate
Proof-reads, edits and revises a wide range of written
Creates high-quality graphic presentations and reports.
Prepares and compiles materials for meetings of the board of
Conserves executive's time by reading, researching, and routing
correspondence; drafting letters and documents; collecting and
analyzing information; initiating telecommunications.
Schedules and coordinates meetings, conferences, and special
events, ensuring the executive(s) is prepared through compiling
data, statistics, and other information and materials.
Coordinates complex travel arrangements for the executive(s),
ensuring that all necessary files, materials, and supplies are
assembled and prepares the itinerary.
Stays informed of activities relating to Company programs and
initiatives, apprising the executive(s) of issues when deemed
Coordinates information flow from executive's office,
representing the executive (s) to other Company executives, other
Company offices and outside agencies. Acts as a liaison with
other departments, public agencies, and interest groups including
Acts as project manager for special projects, which may include:
planning and coordinating multiple presentations, disseminating
information, and coordinating direct mailings.
Provides historical reference by developing and utilizing filing
and retrieval systems; records meeting discussions.
Other duties as assigned.
Other Job Qualifications
Excellent written and verbal communication skills, including the
ability to interact effectively and professionally with a diverse
Advanced proficiency with the MS Office Suite, including MS
Publisher or similar
Strong technical aptitude required with a proven track record of
learning new computer applications
Familiarity with board meeting preparation and protocol
Outstanding organizational skills; must be able to multi-task
and change directions quickly
Strong internet research skills.
Ability to maintain both a high standard of courtesy and
cooperation in dealing with co-workers.
Ability to accept responsibility for the direction, control or
planning of an activity.
Ability to organize, prioritize and multitask with minimal
Exert up to 10lbs. of force occasionally and/or up to a minimal
Constant (67%-100% of work day)
Sitting: to assume a position in which the weight is
largely supported by the buttocks, usually with the body vertical
and the thighs horizontal.
Using Fingers/Grasping/Feeling: writing or otherwise
working, primarily with fingers rather than with the whole hand or
arm as in handling. Applying pressure to an object with the fingers
or palm and perceiving attributes of objects such as size, shape,
temperature or texture by touch.
Repetitive Motion: substantial movements (motion) of the
wrists, hands, and/or fingers.
Frequent (34-66% of work day)
Talking: expressing or exchanging ideas by means of the
spoken work- those activities in which they must convey detailed or
important spoken instructions to other workers accurately, loudly,
Hearing: perceiving the nature of sounds at normal range;
ability to receive detailed information through oral communication,
and to make fine discriminations in sound, such as when
auscultating and percussing.
Occasional (33% or less of work day)
Reaching: extending hand(s) and arm(s) in any
Standing: maintaining an upright position.
Walking: moving about on foot to accomplish tasks.
Lifting: raising objects from a lower to a higher
position or moving objects horizontally from position to
Bending: bending body downward and forward by bending
spine at the waist and/or bending leg; bending legs at knee to come
to rest or kneel.
Pushing/Pulling: using upper extremities to press against
something with steady force in order to thrust forward, downward or
outward/using upper extremities to exert force in order to drag,
haul or tug objects in a sustained motion.
Climbing: stairs, stools, ramps, ladders.
Work requires close vision, distance vision, peripheral vision,
depth perception and ability to adjust focus.
Ability to read pertinent printed material and distinguish
Ability to prepare and read written documentation; use of
What We Offer:
Generous Paid Time Off Accruals
16 Hours PAID Volunteer Time Off
10 Paid Holidays
Up to eight (8) weeks of 100% paid parental leave to eligible
401(k) with Company Match
Medical, Dental, and Vision Insurance Options
Integrated DNA Technologies (IDT) conducts drug screens and
background checks on applicants who accept employment
When you join us, you’ll also be joining Danaher’s global
organization, where 69,000 people wake up every day determined to
help our customers win. As an associate, you’ll try new things,
work hard, and advance your skills with guidance from dedicated
leaders, all with the support of powerful Danaher Business
System tools and the stability of a tested
Danaher Corporation and all Danaher Companies are committed to
equal opportunity regardless of race, color, national origin,
religion, sex, age, marital status, disability, veteran status,
sexual orientation, gender identity, or other characteristics
protected by law. We value diversity and the existence of
similarities and differences, both visible and not, found in our
workforce, workplace and throughout the markets we
serve. Our associates, customers and
shareholders contribute unique and different perspectives as a
result of these diverse attributes.
The EEO posters are available here.
We will ensure that individuals with disabilities are provided
reasonable accommodation to participate in the job application or
interview process, to perform crucial job functions, and to receive
other benefits and privileges of employment. Please contact
us at firstname.lastname@example.org to request
If you’ve ever wondered what’s within you, there’s no better time
to find out.
Keywords: Integrated DNA Technologies Inc, Iowa City , Executive Administrative Assistant, Other , Coralville, Iowa
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