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Admin Services Coordinator

Company: University of Iowa
Location: Iowa City
Posted on: August 11, 2019

Job Description:

The Tippie College of Business at the University of Iowa is seeking an Event and Administrative Services Coordinator to manage all logistical details of several programs. This position will be responsible for the administrative support of our non-degree custom programming for our corporate partners. In addition, this role will be responsible for all of the logistical details surrounding such events as the graduate Business Analytics Case Competition, the undergraduate Women in Analytics and Leadership Conference, and additional events as needed.There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold a high standard of cultural competency and respect for difference that represents the Tippie College of Business commitment to diversity, equity, and inclusion.This position will require some evenings and weekends and will frequently move and position materials and supplies up to 20 pounds during preparation, set-up, and tear-down of events.ABOUT TIPPIE COLLEGE OF BUSINESSAs a Top-25 public business school, were known for our academic rigor, our work ethic, and our Iowa-nice culture. We are over 3,000 students in programs spanning BBA to PhD. We are six academic departmentsaccounting, economics, finance, marketing, management and entrepreneurship, and business analytics. We are eight centers and institutes, and three student-managed endowment funds. We are 50,000 alumni and growing. We hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB), and have maintained the accreditation since 1923. Our leadership is forward-thinking and pioneering, and our advisory boards serve as eyes and ears to industry.KEY AREAS OF RESPONSIBILITY (KARS)Operational Support and Management: Plan, coordinate and implement all of the logistical aspects of the colleges customized education programs and ongoing programs (such as Business Analytics Case Competition and Women in Analytics and Leadership conference)Support operations by coordinating contracts, scheduling vendors (catering, supplies, venue, etc), and implementing assessment evaluationsAssist with other event logistics as requested. Human Resources: Coordinate with the colleges Faculty HR Representative to create letters of agreement for faculty teaching in customized programs.Financial Responsibility: Assist Faculty Director of Customized Programs to develop memo of understanding for each client--Prepare and send invoices to clients and track payments; monitor all revenues and expenses for programsCoordinate all aspects of the colleges contracts with hotels and other vendors for both customized training and conference/case competitions per University and College guidelines Monitor budgets for conference/case competitionsCoordinate with university IT to determine optimal online method for payment processing of event registrants; monitor accounts for proper transfer of funds.Strategic Planning: May assist in the coordination/preparation of strategic communications plans in support of a project, program, department, or college/unit.Information Management: Serves as the primary contact with customized training clients as well as event participants.--Communication Management: Prepare program materials, registration forms, webpages, and other documents as neededCompose logistical/confirmation communication between the college and its corporate partners and event participants.Application Process:--Please attach (submission-relevant) a resume and cover letter that clearly indicates how you meet the qualifications listed. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions, additional information and/or a complete job description, please contact Nancy Kroeze at nancy-kroeze@uiowa.edu.There is an expectation that the person in this position will maintain effective, civil, and respectful working relationships with the University of Iowa campus community and uphold a high standard of cultural competency and respect for difference that represents the Tippie College of Business commitment to diversity, equity, and inclusion.Successful candidates will be subject to a credential and criminal background check.Education Required:Bachelors degree in a related field, or an equivalent combination of education and experience.Required Qualifications:Typically (1-3) years in professional experience with a wide variety of event planning and implementationDemonstrated ability to organize and manage multiple complex events simultaneously to successful conclusionExcellent written and verbal communication skills--Demonstrated ability to develop and strengthen working relationships with diverse populations, including internal and external constituents, through positive interaction and collaborationDemonstrated ability to work independently and as a team member to accomplish goalsProficient in Microsoft Office software systemsHigh degree of attention to detailValid drivers license and ability to meet and maintain UI Fleet Safety policyAbility to move and position up to 20 pounds.Desired Qualifications:--Knowledge of university policies, procedures, and regulationsKnowledge of university procurement, billing, and contracts.The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.

Keywords: University of Iowa, Iowa City , Admin Services Coordinator, Accounting, Auditing , Iowa City, Iowa

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